Creative news collection

The best virtual event platforms: A look at and comparison of the top apps

Mar 10, 2023

It's been a while since you've thought of some great ideas for your virtual conference and you've made contact with prospective participants who might want to be participants in your conference. They're showing interest, so do your stakeholders!

What are your impressions of the online venue you'll choose to host your online gathering?

A difficult decision? In reality, despite the many options available there are a lot of options to determine if a software is able to meet your requirements while offering attendees the most unforgettable (and without errors) and enjoyable experience during your occasion.

There are platforms that offer helpful support employees who will help you to host your dream virtual gathering. It could be a multi-day affair or an interactive workshop to train your employees or even the possibility of a webinar. All you need to accomplish is find the perfect gem.

This guide will assist with this by examining the most effective six choices available to host virtual events. All of them have been tested through the test of only a tiny part of the software, and by scouring through the myriad of third-party reviews about these platforms.

Now, let's dig into:

In this article

What are the key things to look out for when using the conference virtual platform?

Before diving into the best platforms to host events online Let's look at what makes an excellent online platform for events through a look at the top features.

Bookmark this page so you can go back to this list of options to help select the ideal virtual event software:

A wealth of helpful and simple Integrations

Integration with CRMs and your email software For instance. They are essential to send invitations for events that can be personalized, making your participants loyal clients.

     The Smart User    

A user-friendly interface allows users to use the application, discover its capabilities, and get the maximum benefit. The program also allows you to download the application and start running on your own, without any assistance from outside necessary.

Stream quality

The event's audio and video quality can directly impact the experience of attendees which can cause people to hang around until conclusion. Be sure the program you pick has HD streaming with a superior quality, and has no complaints about performance and permits you to download your content at a high quality.

     An efficient analysis system    

     Interactive tools for engaging with your audience    

The ability to host polls, games, and inquiries are crucial to engaging with your viewers as well as making their experience better. Your platform will need to include these functions along by creating break-out spaces that encourage networking among participants.

Customer service that is proactive

Also, be sure your software's support team is quick and prompt in responding to any issues you be experiencing. A good way to determine the quality of support offered by the team is to reach them regarding the program prior to purchasing the program, as well as during the trial. The way they answer your questions can tell you how the way they deal with their prospects and customers.

The 6 most effective virtual platforms to host occasions (based on thorough review and feedback from clients)

For a full an outline of the most viewed conference on the web:

Each tool I've discussed the main aspects and who's the best user, and the areas where the software wins, and its cons according to what people comment on forums such as G2 or Gartner.

Let's go.

1. Events

Events is an easy to use online event platform that is ideal for event organizers who have the capacity to manage managing online event.

You, your guests and event attendees are not required to download the software needed to set up your eventor to create your event .

Pros

  • Events will assist you with the planning and promotion process. The platform can be connected to your CRM and marketing software. It can be used to create custom registration forms as well as emails to invite guests to events, which automate emails reminders for events and confirmations as well as making sure that attendees are engaged following the event.
  • It offers sophisticated analysis to assist you in improving the marketing strategy for your event. When the event has concluded, we provides you with a detailed analysis of the event as well as the people who attended, which will reveal who was there and the duration of their stay and how they engaged throughout the event.
  • It allows you to create a brand-name visual experience. Drag-and-drop functions can be used to design a full-screen image and the lower thirds of your speaker intro, and customized branding.
  • Provides tools to edit your videos, and hosting for reuse of event videos. Edit, trim chapters, insert chapters, and enhance your video recordings and upload to various marketing channels.

     Cons    

  • It is not designed to host gatherings in the inner space like Zoom or similar programs that are used for meeting purposes. Events works better with webcasts, virtual venues town halls etc.
  • Events is an innovative and innovative event platform that is virtual therefore, it's not getting the same reputation as prominent players in the industry.

2. Zoom

Popular for its on-one-one meeting, Zoom lets you host online meetings also. It's great for artists or business owners from smaller companies looking to generate income through online meetings.

Pros Pros

  • It gives you a range of tools to get attendees interested and let them interact with your sponsors and communicate with sponsors.
  • The procedure for setting up the webinar, and then creating it using Zoom is simple and is ideal for people who have already a background in the application.

     Cons    

  • Average video quality. When HD videos are being used (1080p) is the standard, Zoom offers 720p for the presence of more than two people during the same event. There is a cost to hold virtual events with HD video.
  • Attending a virtual event hosted with Zoom isn't easy. The first step for those new to Zoom is to show up 5 minutes before the start time of the event to begin download and installation of the app. Event organizers will be aware that this results in the user experience being sloppy.
  • Zoom can be costly for organizing conferences that have a significant number of attendees, which can make it challenging to control the event's scalability using this platform.
  • There aren't any control options that hosts can use. Zoom does not permit hosts to manage chats on the go and this is something that you should be aware of for open event.

Pricing

The cost for Zoom is determined by the number of guests who will attend your event. To give you a rough estimation, the price for 100-person events begins at $900 per year.

     Find Out More About Zoom    

3. Hopin

Hopin lets event planners from all over the world to organize the number of attendees they need. Like Zoom its pricing is based upon the quantity of attendees and can be difficult to scale up the method. One place where it is capable of beating Zoom is by offering the ability to moderate comments.

ProsPros

  • Hopin is Event branding Studio in where you can customise your registration page for events and virtual location for your occasion.
  • The sound quality is controlled and permits the connection of multiple speakers.
  • The system comes with a mobile application so guest listeners and speakers can use their phones to interact and connect through their mobile phones.

     Cons    

  • The event analytics don't go into depth.
  • There's no program to reuse and reuse material from virtual event.
  • Certain users have spoken out about their displeasure over video and audio performances issues during events held by Hopin. One person said, "I don't like issues with performance that can occur with audio or video. If you do not have a good internet connection have problems in slowdown. It doesn't happen when you use various methods."

Pricing

The free plan is offered which allows administrators to host two hours-long parties that can accommodate up to 100 guests. To learn more about plans and pricing, click here. restricted.

4. GoTo Webinar

GoTo Webinar is the best choice for smaller and start-up companies who host events that have less capacity. It can accommodate up to 300 people it is smaller than the alternatives that Hopin and Zoom can offer.

This is also a great option for entrepreneurs who are solo or those who host paid-for training sessions due to the aspect that GoTo Webinar directly connects with Stripe and allows you to get the payment.

Pros

  • GoTo Webinar offers audience engagement instruments, like polls , questions and answers. Hosts are also able to draw on the display.
  • Multi-presenter webinars allow at least six presenters the ability to give a talk.

Cons

  • The interface for users is dated, and some users have reported that it takes many hours to comprehend the basics of GoToWebinar.
  • People complain about issues regarding performance since the number of people in the room increases to more than 1,000. Reviews have been written about issues with audio quality, too.
  • Certain choices, such as the file sharing feature can be slower. Certain functions are hard to locate , or are difficult to utilize.

Pricing

The trial time is seven days, and it's open to anyone. The rest of the cost is affordable, with costs starting at $49 for hosts for the month (for hosting 250 guests).

5. Cvent

Cvent could be perfect for businesses hosting in-person events like trade shows because of the check-in functionality.

In contrast to other platforms that host virtual meetings, this is not widely used by people who want to hold online conferences.

Pros Pros

  • Cvent lets you check in on site as well as a badger program that prints attendees pictures upon their arrival. Some users have complained through third-party review websites that Cvent printed images that were incorrect.
  • It allows you to integrate different platforms, allowing you to join your technology stack, and improve your workflow.
  • It has the traditional tools to engage with your audience. It also comes with AI-powered recommendation to network, and the capability to play games.

     Cons    

  • User interface is outdated.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • Some options to personalize the branding of your company. Profit from analysis and instant chat

Pricing

The prices are based on the particular requirements of your organization. Therefore, you should find out what Cvent will cost you.

6. On24

On24 is a virtual-event platform for companies who want to hold sessions or webinars.

Pros

  • A proactive customer service team.
  • This software can streamline many steps. Additionally, it allows integrations to bring together your marketing and sales teams.

     Cons    

  • A few layouts of content which are readily available, and they limit your choices in editing your online events. Register and log in pages.
  • The user interface isn't easy to use. Neither is it is an editor of code, which adds the steep learning curve.
  • It's impossible to create an event online. This means that you'll have to choose between the participation of your audience and ensuring that it runs smoothly when your hosting at a light speed. One participant says, "I would love to design an outline for my webcast and handle the presentation for the screen. Their faces will appear on the media tile. They can also add lower thirds on their videos before putting them on the live stream. after which they are removed off the screen, and so on." 8

Pricing

On24's site On24 isn't able to provide any prices. People who are interested in the service should request a quote.

FAQs

When answering questions, don't reply immediately. Instead, include an appropriate hyperlink to an article that is on your website (as necessary) in order to boost the number of clicks you get.

What are the things to consider when choosing the best virtual event platform?

Examine your needs for business that include your budget the is the size of the event you'd like to host, and how many virtual events you would want to host. Pick a website for virtual occasions that's not just suitable for your budget but is easy to use and has precise analytics, tools for participation and streaming of top quality, as well in a wide range of possibilities for connectivity.

What can I do to enhance my event's online presence? interactive?

Event, Hopin, Zoom as along with GoToWebinar are just some of the most popular platform for events that you could explore. Each one has its advantages and drawbacks. Make your choice based on your budget as well as the particular requirements of your celebration.

Which event virtualization platform is the best one for you?

The most effective virtual event platform to choose from is one that has the capacity to meet the demands of your company in the best way. This includes:

  • The number of attendees you can expect
  • Use examples (how can you make use of virtual events to boost your sales and marketing, as well as whether you are able to offer paid workshops)
  • What's the time it takes to master an entirely new device?
  • How much are you looking to expand your company's revenue (you don't want the platform to vanish from the budget once you increase)

There are some software options that provide poor quality streaming using an outdated UX. There are some that have a very long learning course and prices can be too expensive for big-scale occasions.

It's a good thing that this is the area that Events excels in. The platform offers plenty of possibilities, with high-quality streaming as well as a user-friendly interface. In addition, it serves an important function for reusing videos from events you have organized, allowing users to receive the best return on the investment.

The post first appeared here. this site

This post was posted on here