How do you stream at a conference: Everything you need to learn on the blog

However, let's face it: while it's simpler (and entertaining!) to attend a virtual conference when you're wearing sweatpants to an event, it can be stress-inducing. Therefore, for event planners as well as marketing professionals who are making the change to virtual conferences, how can they get it done?

Live streaming is the new norm. In this post we'll show you how to stream your conference in only a few steps. It's a good thing that it's not as much effort as you might think -in the event you have the proper tools in place and you're prepared.

There are 6 great reasons to stream live the conference

Even though you won't be able to taste the pastry or coffee at the hotel There are a number of benefits to live streaming conferences. Take a look at our top five reasons that event organizers and planners should make streaming events a component of their plan.

1. Adapt to any circumstance.

Beginning it is important to realize that live streaming of a conference is a great alternative to conferences that are held in individual. Virtual environments allow conference organizers an efficient method of complying with public health, in order to make sure that the attendees secure. In this instance, the CDC has found virtual only gatherings as a safe alternative to outside or in-door gatherings during COVID-19.

Furthermore the live streaming of conferences is growing in popularity with 90% of conference planners saying they are planning to make investments in online streaming live streaming soon to come.

2. Make sure that the conference is a comfortable and inviting place for attendees.

Live streaming helps broaden your event audience. Consider this: without travel, a greater number of attendees and speakers have the opportunity to be a part of the event.

Are you looking for a partner or sponsors from another region of the globe? They could be a part of the event and not have to cover the expense of hotels or flights. Cutting out travel may also aid in booking that c-suite executive or other celebrity that previously turned down this idea because of their busy schedule.

3. Event scale up.

Another benefit that live streaming provides can be the expansion. Live streaming helps event organizers connect with a greater public and reduce the overall cost of events and also provide an possibility of sourcing a larger pool of speakers.

4. Increase revenue potential.

While live streaming a conference might seem like a temporary alternative to traditional events however, it offers a variety of benefits that generate revenue. For instance including paid tickets to your conference is one option to generate profits. However, Global Web Index found that virtual guests are more likely to contribute cash, purchase tickets for live shows, or purchase merchandise. So consider adding opportunities for guests to purchase items at the event or to donate to the cause.

5. It is easy to record and share the events' content.

It's a crucial one. Live streaming production has the choice of being simple or complex as you'd want. Speakers and presenters can live stream their presentation from laptops by using the built-in audio and webcam or set up the lights along with the microphone and an external camera, for streaming high-quality video to guests who are not physically present. After the event has ended and the presentation is over can present the video recorded to guests and registrants or even block the contents for later viewing.

6. Reducing the carbon footprint.

Don't beat around business: they need to consider their effect on the planet. The option of streaming the key note or the VIP party is an environmentally friendly option that will eliminate the necessity for travel, printing materials as well as other wasteful elements associated with an in-person gathering.

How to live stream an event just 9 steps

There's a lot of benefits in live streaming of a conference. However, how do you set everything up? Here are some suggestions to help you start your journey.

1. Start a series of shows

Filmmakers who want to produce a movie, they first write an outline. Event planners planning a conference should iron out the run-of-show prior to getting into the technical aspect of a conference.
 
  Some of the most popular things that are included in the rundowns of shows comprise:

• Event begins with the host, or by the event's host or emcee
• The chairperson's subtle remarks or executive
• Segments or sessions for each presenter or panel discussion
• Keynote Speaker
• The final remarks

When you are planning the schedule for your show Make sure to include breaks! Even though there isn't any lunch breaks inside a ballroom isn't a reason to think that virtual attendees don't need the opportunity to eat or have a rest for a minute.

2. Choose a live streaming platform

You'll then need to choose your live streaming service. A live streaming service hosts the video, and then streams it out to viewers. There are many choices available, so we'll break down the major live streaming platforms types and what to look for.

All-in-one platform These are live streaming platforms offering end-to-end assistance for editing, hosting as well as broadcasting the video you have shot.

Social networking sites:Social platforms like Facebook, Twitter, LinkedIn, Twitch and Instagram provide live streaming and allow users to connect to their fans.

Video-conferencing platformsThese platforms are mostly employed for meetings that are 1:1 where participants meet in order to work live in real time.
 
  Broadcast TV It's a different option to traditional channels that broadcast live streaming.

Alongside the kind that live stream platform you choose you choose for your event, you'll need to consider the capabilities and capabilities that will improve the live streaming experience. If you're considering hosting the event live streamed, consider four things to take into consideration:

• Streaming quality and playback
• Techniques for engaging with attendees
• Privacy tools
• Features of distribution like simulcasting to different destinations
• Analytics
• Branding and management of content for video

3. Choose a team of production that has a passion for your project.

The choice will depend on your budget, staff as well as your programming needs. There are positives and negatives for each of these options.
 
  Utilizing an in-house team can be a great option. You should ensure that your team is equipped with the resources, tools personnel, and the resources needed to begin.
 
  Hiring a production team will allow you step back and concentrate solely on details of the ceremony. If you're an event coordinator that isn't familiar with live streaming, hiring a team may be costly, but the investment will ensure the stream will be live without issue.

4. Select the right gear configuration

YouTube source It's sort of the obvious option. There are cameras that can produce a livecast presentation. Make sure that you have an option to take quality video. If you're recording a conference in a stage setting then you'll require being equipped with at minimum two cameras to ensure you are able to properly capture every detail.

A source of audio Also, you're going require a high-quality sound. It all starts with the microphone selection. Choose whether the speaker will be a lapel microphone or a microphone mounted on a lectern, or even a handheld mic. The outputs of the sound should be set in the correct place to avoid feedback of microphones that move.

Capture cards The capture card is device that captures signals from video and audio and converts them to digital data which is then uploaded onto computers.

An encoder: An encoder is an electronic device or a software program which can send data or other information to a computer.

A channel that outputs your output channel is basically your streaming platform. You must be connected to a solid Internet connection, with a reliable and stable a fast upload speed and download speed in order to operate the output channel.

Display externally The best way to do this is to place an external display near the display setting so that you can see precisely what's happening during the stream. This lets you see what viewers are experiencing as well as if an issue, it can be addressed quickly.

An excellent set of tools is essential, so be sure you do your research prior to deciding on the most suitable equipment.

5. It is possible to think about broadcasting the event from anyplace

If you're a planner for events and puts everything you have into event planning it's likely that you're looking to share that with other people.

6. Plan an evening rehearsal

There's no excuse for leaving your details up to possibility, and that's the reason an approach that includes every presenter as well as the crew of production is mandatory.

It is possible to enjoy your cake while eating it as well! The first is that your presenters will experience the feel of real-time live broadcasts and, secondly your production team will be in a position to prevent any technical issues ahead of time. Making sure you have a working the internet connection will ensure that your event will run as smoothly as you had planned.

7. Give yourself plenty of preparation in advance of the day your event live

Make sure you are prepared with the essential equipment and attendees ahead of time. In the case of major events such as customer meetings Multi-track conferences, multi-track meetings and even an event that is a group for your teamthere's always plenty of moving parts that take longer to plan than you might think.

8. Go live!

Once you've gone through all the necessary steps, there's nothing left to do other than get out and enjoy the lifestyle you've always wanted!

Make sure that each meeting starts and ends at the correct timing. Make sure that your presenters and speakers have a simple reminder to look at the camera rather than the display on their external display. It's also crucial to make sure that attendees understand the best methods to engage with them during the event. This could be making use of hashtags on Twitter, using a Twitter hashtag, or even participating in live chats and polls, or Q&A.

9. The recordings of live conferences can be made available for on-demand

Budgeting for a live streaming conference

Even though a live stream conference is virtual, it doesn't mean you can overlook the budget. If you're considering budgeting make sure you keep in mind each component with a cost in it. Examples include:

• Speaker fees
• Rental or purchase of equipment
• The upgrade of your internet speed or bandwidth
• Support for tech outsourcing
• Live streaming of conferences or an online platform

Even though there are important cost to be aware of, in the end, your live streaming event can be cheaper compared to an equivalent in-person event.

Cover up

I hope this article has helped clarify how you can live stream the conference. Whatever we do, if it keeps us from living us at home, there's absolutely no excuse for professionals not to connect with colleagues, network, and work. We predict live streaming will aid businesses in their growth long into the future.

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