An Introduction to Hybrid developments in 2022 (with Examples) |
In the past it was standard to hold an event in person ... then COVID-19 hit. A lot of creators and companies struggle to reconfigure their events online.
Although virtual events can offer several advantages, most participants are concerned that they're not getting the full benefit of in-person interaction. In reality, trying to replicate each and every aspect of a real event in a virtual environment simply doesn't work as effectively.
The solution? The answer is HYBRID EVENTS!
Hybrid-style events combine in-person and online experiences. They offer the attendees and organizers an array of options, which could be quickly transformed into various forms of occasions. How cool is that?
Let's look into ways you can create an awesome hybrid event.
The article...
What's the definition of an event that is hybrid?
The benefits of a hybrid event
11 tips to make amazing hybrid events
2. Make use of virtual media to help promote your in-person events
3. Bring your live members virtual
4. Invite your virtual friends to live
5. Find plenty of networking space
6. Ask questions for discussion for those in the community.
7. Keep the spirit alive after
8. Offer more options for content
9. Learn what your requirements include in the realm of technology.
What is the exact definition of a hybrid event?
One of the first things to think about is. An event that is hybrid permits attendees to take part to your event either physically through the internet, or a mix of both. It is the most beneficial of both.
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The benefits of hybrid events
Let's take a look at the benefits of having a hybrid event and for why it might be the best option for your guests and you!
Simple
More than ever, it is possible to host events that are hybrid due to advancements in the field of technology. Hybrid platforms offer event organizers the possibility to develop stunning events which can be connected through software. The most effective hybrid platforms include features that allow for designing an interactive event that has both on-site and online experiences in a seamless manner.
Flexibility
If you plan a hybrid event there is room for customization. Participants can experience an entire new experience tailored to suit your preferences. There are many hybrid platforms that offer different methods for guests to interact with one another and give them greater freedom of how they would like to connect, for example via internet-based communications, including questions and answers, audio chats, polls, surveys, and many others.
Hybrid occasions are great for all because they give participants a variety of options regarding how they will show up. For example, even for attendees who are on the spot at a traditional event, hybrid events allow them to get out of the venue but still be capable of interacting on the internet.
for those who often travel, or have very busy schedules, or simply cannot afford to attend the event live It gives them the chance to attend virtually.
Price
In terms of flexible, hybrid events allow you to modify the pricing. It is possible to, for example provide a cost of $100 for guests who come in-person as well as $20 for guests who are virtual. There is an upper limit to the amount of tickets you're able to offer to an event in person because of limitations at the venue, but it is still possible to offer unlimited tickets to the online part.
In essence, you could provide two distinct products at the same time! It is also possible of offering packages and bundles (e.g. purchase four tickets for three tickets or when attendees buy a digital product and a ticket for the event you can give them access to your community online for free) This gives you unlimited possibilities!
Keep the connection
The excitement and connections don't always end when the event ends. It brought people together who were ecstatic about your celebration. It was an unforgettable one.
What can you do to maintain your connections through the help of an online community? Communities help people keep connections as well as develop new ones. Additionally, it may provide members with different opportunities (both personal and professional). Members of your community can interact with one another, each other and your content, and also with your organization. Additionally, they'll be the first to hear about when you'll host an event, and will be able to share their enthusiasm!
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If registrants are unable to attend the event due to illness, or having to work late or chose to rest in the midst of an extremely busy week at work, you can still provide them with a chance to attend the event.
Due to the power of hybrid event platforms it is easy to create a video of your event and allow the participants access. So, they'll be able to watch the event again whenever they want to.
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How to create amazing hybrid event
We've covered why hybrid events are beneficial we'll look at ways you can make one!
1. Choose your mix
One of the first decisions you need to decide on is how to successfully combine virtual and physical components. Each event great on its own, yet you can combine them in order to provide everyone with an enjoyable experience. For instance, you can be able to successfully mix online and in-person attendees during breaks. At the start of an event, it's feasible to ask all participants (virtual and in-person) take part in an online survey.
It's equally important to begin thinking about ways that people who are virtual can communicate, like an in-person keynote speaker after they've delivered an event.
Establish a platform that encourages engagement and communication for all. It's not ideal for anyone to feel like they got just the smaller end of the stick, or being satisfied that the situation was accommodating to their preferences.
2. Use online media for promoting your personal events
If you're trying to ensure that everyone have information about the event, then you'll need to advertise the occasion. What better way to use your online website to announce not only the web-based aspect of your event, but its in-person aspect? Use social media platforms to your benefit. Create content about your occasion through written content photos, or videos to help promote the event. Use social media or even create your own YouTube or blog to tell your story, build your following, and advertise your event to as many as you possibly can.
It doesn't matter if you're providing an online class or an eBook, webinars, or an event If your customers like how you portray yourself and the way you present your views, they are more likely to purchase the product that you're offering them.
You don't need to spend all of your time and energy in social media. You don't need to have million (or even thousands) of followers to promote your hybrid event. There's no need to be famous like Oprah to be noticed. It's enough to create the hype, and keep your fans excited!
Another way you can promote via the web is by creating the use of communities. The power of being an active member of groups is because we tend to be social creatures who seek to be connected with other people.
The joy in the motivation, the energy and sense of belonging to an even greater force as you work towards a common purpose, developing skills, as well as getting better. It's also a safe space where people can feel exposed, confront challenges and come together to discover solutions. Communities can be an excellent location to promote the event hybrid you're creating because they trust your event (plus they're the main supporters of the services you're offering). ).
3. Bring your live members virtual
Do you recall how we discussed blending both the physical and online element? Now is the time to think about how you can get the members of your organization online.
Perhaps in between the speakers, you get your in-person guests to take questions on a live polling platform (e.g. Slido). Questions are a great way to use an opportunity to break the ice (getting everyone pumped for the event) You can also present them as some fun games towards the conclusion of the event or collect feedback at the conclusion of the event. It is important to encourage participation and interaction between the guests as well as you.
As the event takes place, you can also invite participants who are present in person to join chat online. So participants can share their stories, interact to one another in chat rooms and respond to any queries they may have during the chat.
Remember, you can also make your event hosted on the internet. Maybe some of your guests speakers couldn't make it on the day, but they might be able to present their ideas online. There is a possibility that you could conduct a guest interview, talk, presentation and more all virtually!
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4. Invite your virtual acquaintances to join you live
As you'd like to bring the attendees in person online it's also necessary to do the opposite and bring your virtual attendees live. We don't mean getting them in-person (because that would be counterproductive to your purpose) however, ensure that they interact by engaging in live-streamed content and feel like they're an active participant!
How? Use live streaming in your advantage, regardless of whether it's used in the context of big stage events such as keynotes, presentations or even lecture presentations given by someone known to the world. Live streaming can also be used in smaller events like interactive workshops, break-out discussions sessions, and webinars.
Like your attendees in person Your virtual attendees are able to respond to inquiries and take part in live questions and answers sessions which provide the opportunity to broaden discussions and share thoughts. If you're the event organizer, it is crucial to ensure that the virtual participants' questions are given equal importance and significance in the event as those of the attendees.
You might consider having an emcee or host, to recap the most important events and to alert guests about the next occasion. You can even capture and stream the excitement of events in person, to make viewers feel as if that they're there.
5. Make sure you have plenty of time for networking and space
Provide virtual guests with an possibility to talk to the key speakers by making sure that there is sufficient time for the schedule of your speakers to interact with attendees.
Consider scheduling time in the morning of your day (and you can even include an additional time) for you to network. For this, it is possible to create rooms (both on the ground as well as on the web) to make it easier for people to network. It's possible to request participants to provide their names and jobs titles and their Twitter handles as well as additional information regarding themselves in an online chat to make connections.
6. Create discussion questions within the community
If you're contemplating creating dedicated areas in which members of both online and live groups can gather, a fantastic space to start is your community on the internet! This is great for everyone who attends regardless of whether they're on the moving or in the real world.
Below are some questions that you could ask your guests:
- Are you currently facing a problem? facing?
- What's an incredible outcome to you?
- What's your single-word topic to 2022?
- What is it that drives you most?
- If you were able to wave the magic wand of your choosing and add an extra hour of your time, what could you accomplish?
- Which is the most gorgeous area you've been to?
- Which achievement do you feel the most happy about?
Based on interests of the participants, it's possible to make subgroups within your community online. It is also possible to utilize various types of content that can be used to draw members to these groups, such as:
- Polls (e.g. "What percent of your day is spent organizing and reviewing your goals ?")
- Fill-in-the-blank questions (e.g. "The reason I network is to _____" or "I always go out with _ ")
- Ask questions with word limits (e.g. "What's the first word that you'd like your customers to remember when they imagine your company? ?")
- You can ask questions that are time-bound (e.g. "Based from the lessons you learned today from your event, what's the most important that you're going to accomplish this morning?")
The key thing to remember is to post questions that can make your audience think and stay interested.
You can get this list of 1000 discussions questions free of charge in the Mighty Community!
7. Be sure to keep your spirit alive even after
Once the party is finished It is possible to keep the enthusiasm! The enthusiasm, the information sharing, the enthusiasm and enjoyment will continue through the night. There's plenty you can do to help ensure the health of your community.
Here are a few examples of how to keep the momentum going:
- Organise a Member Spotlight event It could happen in the form of a live video interview with several of the attendees (panel discussion). In the case of coaching groups, they could be asked "What's the most efficient method to draw new customers in ?"
- Let your members talk about their experiences. invite members each week to discuss their opinions and achievements. Your members are sure to be thrilled to hear from you However, they'll delight in hearing the stories of their fellow members.
- Design an event that's live. This might take such things as a seminar, demo online, workshop or even thought direction.
- Create weekly Challenges.
- Day of podcast or book conversations that relate to the interests of your community.
Another benefit of maintaining the buzz is that it allows you to create excitement for the next virtual and hybrid event!
8. Offer more options for content
A different way to maintain your member's interest is to give them various kinds of content. Since your customers are acquainted with your company and your brand, it makes it much easier to provide them with other items and services later on down the line.
Below are some ideas for what you can charge for:
- memberships (great way to build community and provides members with an online platform to interact with each other)
- Video recordings
- Livestreams
- Discussion boards, blogs, surveys, polls and discussion boards
- Digital downloads (PDFs, ebooks, audio files, customizable templates)
In addition, you could turn your hybrid events into mastermind groups, online courses and other types of events. There is the option of using audio recordings of the sessions (e.g. speakers) or recordings of stories and experiences of others too. You can turn this into an invaluable content can be sold separately.
There are a variety of possibilities to showcase your content and charging your content. You can even offer members who attended your hybrid event with a reduced price for an online course or an ebook. Remember that this is an entire marathon, it's not a race that's a sprint. As you learn about your participants, you'll be able make your content more tailored to their needs.
9. Find out what your needs are in terms of technology
Your hybrid event needs to go smoothly. This means that you must be sure to have all the technical aspects in the right place (like streaming audio and video ).
Here's a listing of points to consider:
- Audio recording: ensure that the audio recording is clear and crystal clean. Also, you would like the audio and video recordings to sync.
- Mics guests don't need to be straining to hear the conversation of guests. Make sure you have the correct microphones that are wired (whether they're stand-alone or connected).
- Quality of video: select equipment that has high resolution. Don't settle for low-quality video that's difficult to recognize while streaming and recording for your guests.
- Engaging apps (e.g. Slido) Make sure you integrate easy-to-use apps (this is crucial for those who are less tech-savvy) which have high-quality interaction and engagement features.
- App for community (e.g. ): ensure you have an area for your community where participants are able to meet with each other, share their stories and share experiences (before or during and following the event).
- For ticketing, to monitor sign-ups using a registration software or ticketing software. This ensures that all the data is available in one location.
10. Test and test tests, test
Once you've identified the technology equipment and apps that you'll require for your event, it's time to check out the devices and apps! The last thing you'd want to have happen at your event is something (on technical aspects) to happen that could have easily been prevented.
It is suggested that you do a test run of your hybrid event just few days in advance to be certain that everything runs smoothly and give you peace of mind. Two test participants who are both online and one on the ground. This way, you can assure that the video quality is at par, as well as that the PowerPoint presentation that you designed works, attendees can easily connect to any application as long as the audio clarity is clear. You don't want speakers to be muffled or even inaudible.
Whatever equipment you're using, just make sure the guests and you feel confident using the equipment. In the event there's an issue during the course of the event, it's easy to solve your issue. Since you'll be pulled in many directions in this event that is hybrid it's a good idea to think about enlisting assistance either from family members or professionals (e.g. videographer) to ensure that everything runs smoothly and you can concentrate on what's crucial ... your attendees.
11. Pick your favorite platform
The next thing to do is choose which platform for you to choose. Let's look at 4 options quick.
This is a comprehensive platform for creators that offers an extensive range of native features as well as tools to create engaging and engaging media. It offers great online course choices that seamlessly integrate with communities, memberships, and even hybrid and virtual events.
There are other advantages from a hybrid wedding
- Make simple-to-use RSVP announcements.
- Create interactive discussions boards, questionnaires, polls and other questions.
- Post articles, live stream via the Mighty Network, and post videos.
- Direct messages can be issued to attendees and schedule reminders so that nobody misses any information.
- Connectivity is always accessible via a powerful native mobile application (available on both Android and iOS). It is ideal for guests who are using the app to complement the experience they have in person or as the primary way to engage in a full virtual experience There won't be any issues in the quality.
A Mighty Network offers the best combination of content and connections to your event that is hybrid , while also offering the possibility of expanding the event into a vibrant community website, membership site and an online course and much more!
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Accelevents
Accelevents is an event platform that comes with a variety of functions, making it possible to organize hybrid events. It's a reasonably priced option (their pricing for the initial pack of an event that is only one time costs $500 or you can get unlimited events for just $125/month and charge annually) specifically designed for medium-sized to large businesses.
Accelevents lets businesses integrate live streaming, and even add interactive polls live as well as Q&As. You can also create interactive booths from exposideal to auction.
Even though this technology promotes its capability to establish connections between participants using advanced features like AI-based matching but it's actually impossible to keep attendees connected after the event is over.
Hopin
This platform for hybrid events is brand new, it can be a fantastic choice for the creative and budget-conscious organizer who wants to create a high-end conference experience. Through Hopin organizers can use Hopin to design different types of tickets, make use of the platform's centralized registration for online and in-person participants, and make use of their tools for marketing via email. Hopin offers a variety of possibilities for participants to get together during the event (connection tools, roundtables online, group breakout sessions, and much more ).
Hopin is focused on replicating the feel of an actual occasion, therefore it's missing many of the elements which make it different. The platform isn't expensive, however but they have to pay some commissions to ticket holders (even in their "starter" pack , they pay 7percent commission, as well as charging monthly fees of $99 and each year ).
If you're looking to test the waters of hosting an event that's hybrid They offer a no-cost trial (although you should note that the duration of the event can be as short as 2 hours ). You will receive 100 participants in addition to 15% of the ticket commission).
vFairs
vFairs is a fairly well-built hybrid event platform that is designed for universities and big companies that want to host seminars, conferences, exhibitions trade fairs and much other events. The platform lets you stream live footage from events online to viewers as well as provide immersive virtual venues that let you connect to online and in-person attendees through text messages , as well as audio/video conferences. vFairs does have an app on mobile devices so that attendees can check-in to the show, connect with other attendees, and engage with booths of exhibitors.
The area where vFairs appears to be not quite as user-friendly is their experience. People have complained that the platform isn't user-friendly, and that the process of integration isn't smooth.
In general, this platform for events is great for companies with large scales.
Hybrid event examples
Once we've covered all the aspects of coordinating a hybrid event, let's explore some examples! The two cases were in-person events prior to the pandemic before shifting to online-based occasions during, and are now giving attendees a mix of experiences.
The Wild Hub
It is the Outwild Hub can be described as a social platform that offers a monthly membership fee and an event calendar for those who wish to make outdoor activities an integral part of their lives. There is an online community as well as virtual and in-person occasions.
- What they provide: Outwild Hub members get access to the Outwild Hub online community, in addition to an annual conference, workshop series and access to live events. They also host online-only events (community gatherings, workshops, keynote presentations). They seamlessly connect activities in person on the internet by providing recordings of the presentation.
- Who should join: anyone wanting to enjoy more time outdoors however aren't sure of how to go about it. The club is targeted at those who are looking for ways to take on significant changes to their life. They also assist people who relocated during the pandemic to make new friends and enjoy outdoor activities with other people.
In the Line
The Cut It's an open community of BIPOC designers looking to make it into the TV and film business (just like host Rae Benjamin, had gone from full-time graphic designer , and then acting as a script manager on "The Witcher").
They offer a Free online community for screenwriters seeking to make a career meet to search for opportunities, mentorships and get filmmaking tips and tricks. It is a place where writers meet to design fake writers' spaces. The members also have unlimited access to replays of webinars (for cost), online courses, along with on-site writing retreats.
Who is a good candidate to be participant in: BIPOC creatives who want to be a screenwriter Hollywood. Anyone who's discovered work opportunities that are entry-level but do not know how to make the transition to a lucrative profession. They're open and willing to let people understand the world of entertainment.
Conclusion
Hope you're at ease and eager to take on an event with an innovative hybrid after you've learned the advantages of events that are hybrid as well as how to organize one and the essentials you'll require to achieve success.
Speaking of what you need ... even though we've provided a range of venues for occasions, this one offers an ideal balance between costs as well as features and customization to accommodate both online and offline attendees. Try it for free!
Begin to build your community around activities now!
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